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Serials Solutions

WHO Code
501 N. 34th St., Suite 400
Zip/Postal Code
(206) 545-9056 ext. 1060
RDA Procedures

SESS Procedures (RDA) 24 July 2011 Serial Solutions provides Excel spread sheets divided by language, e.g., French German, Spanish, Japanaes, and Korean. Gary forwards to cataloguers based on language interest. Records should be created on a cataloguing software such as TLC ITS, Bibliofile, or MARCEdit. Overview Serials Solutions, a ProQuest company, currently distributes MARC records from CONSER, National Library of Medicine, Libraries Australia and also records created in-house. They would like to be able to distribute more records. Requirements Serials Solutions uses CONSER standards for delivering records, and expects an outside cataloguing partner to follow the same standards. Other requirements: Any indication of OCLC must be removed. Replace all 040$d other than $dDLC in derived records with $dCaBNVSL. Records should be in MARC21 standard and MARC-8 encoding using AACR2R cataloging rules; data not required by CONSER and thus SESS, will be removed on export, e.g., 245 parallel titles, 260$c, and 530. Records may be harvested from the Library of Congress catalogue using the Z39.50 protocol (, however Serial Solutions will not accept records with an 042 authentication code. Serials Solutions wants successive entry records (use 78x linking fields); however, they just want records for the title that is asked for, even if others are at the supplied URL. For titles in non-roman languages, use ALA/LC Romanization tables: MARC Data Elements for Serials Solutions Original Records (For questions about MARC fields, see MARC21 format for Bibliographic Data, For indicators, if there is no value, leave them blank rather than using # signs. Also do not use # in the leader, leave spaces blank.) LDR/06 Type of record Use "a" for language material Required LDR/07 Bibliographic level Use "s" for serial; "i" for integrating resource (exported as "s") When coding "i" use 310 $aContinuously updated Required LDR/17 Encoding level Use blank or 1 Required Blank = full level 1 = full level, material not examined (for converted print records) LDR/18 Descriptive cataloging form Use ."a" Required 001 Control number Vendor number assigned by Gary Required 003 Control number identifier Vendor code CaBNVSL Required 006 Additional material characteristics Use byte 00 = "m" for computer file/electronic resource Only first byte required 007 Physical characteristics Use byte 00 = "c" for electronic resource and byte 01 = "r" for remote access Only bytes 00 and 01 are required 008/bytes 00-05 Date entered System entered Required 008/06 Publication status Use "c" for currently published Use "d" for ceased publication Use "u" for unknown Required 008/7-14 Dates of publication Use bytes 7-10 for start date Use byes 11-14 for ending date (or 9999 to reflect currently published) Use dates of print publication, even if not all on the website. Required 008/15-17 Place of publication Variable Required Country codes available here: 008/18-19 Frequency/Regularity Not required Code with fill character Leave in derived records 008/21 Type of continuing resource Use "n" for newspaper Use "p" for periodical Required 008/22 Form of original item Use blank 008/23 Form of item Use "s" for electronic (not swithing to "o" at present) Required 08/24-32 Fixed field data elements Use blanks 008/33 Original alphabet or script of title Use blank 008/34 Entry convention Use 0 for successive entry Required 008/35-37 Language Variable Required 008/38 Modified record Use blank 008/39 Cataloging source Use "d" for other Required 022 ISSN Use $a for EISSN Use $y for print ISSN Required if on the piece 040 Cataloging source Use $aCaBNVSL$beng$cCaBNVSL$dCaBNVSL$erda for originals Add $dCaBNVSL for derives, removing any existing $d except DLC Required 041 Language(s) If coding more than one language, include 546. 043 Area If coding 043, include a 6XX$z 050 LC Call Number Use class web; use 2nd indicator 4 Required Class newspapers in AN divided like AP. 060 NLMC Assign if 050 begins "R" 090$a$bSESS Removed on export 070 NALC Leave in but do not assign 080 UDC Leave in but do not assign 082 DDC Leave in but do not assign 093 Key $aSESS<date> Removed on export 110 Corporate main entry Very rare; only used for such things as annual reports. Cf. 910. 130 Uniform title main entry Not required to differentiate from another serial, For generic titles, e.g., "Newsletter", use 130 with issuing agency in curves after the title. 130/240 Uniform title Do not create for translations or language editions Make added entry instead (730) in addition to linking field (765 or 775) Collocating uniform titles still required (e.g. for legal materials) 210 Abbreviated title Do not enter, but leave in derived records 222 Key title Do not enter, but leave in derived records 245 $aTitle statement Transcribe as it appears on chief source. Required 245 $h[gmd] Use [electronic resource] Required 245 $b Other title information Transcribe only if needed to clarify or support title proper Normally record subtitles only in 246 13 Not required 245 $b Parallel title, initialism/acronym Do not record initialisms/acronyms in 245$b Enter parallel titles as per AACR2, but they will be removed on export. Create 246 11 for parallel title, 246 13 for initialism/acronym 245 $n$p Number/Part titles Use $n for number of part/section of the piece Use $p for name of part/section of the piece Required if applicable 246 Variant title 246 11 $aParallel title. 246 1 $iNote$aTitle. 246 13 $aVariant title. Enter final perios as per SLC policy; removed on export Required if applicable 260 Publication information Record earliest publisher. Later publisher(s) are recorded in 500. Do not use repeating 260, $a Place of publication SLC always transcribes or supplies jurisdictional qualifer using AACR2 abbreviations in 260$a, and never transcribes postal codes. SLC's "Que." and "Eng." will be spelled out on export, since they are not AACR2 abbreviations. $b Name of publisher Required $c SLC supples as per AACR2 although CONSER does not require. Use dates of print publication, even if not all on the website. 260$c removed on export, including comma, leaving no final punctuation. 300 Physical description $a PDFs ( volumes.) :$billustrations. No space after $a "illustrations" only if applicable Removed on export 310 Current frequency Deduce from file if not stated Record integrating resources as 310 $aContinuosly upddated Required 321 Former frequency If more than three, summarize as "Frequency varies". Not required 362 Numbering Cf. 515 Contrary to AACR2, and following CONSER, use "Unformated style" even if issue one is consulted. Use indicator value "1" (Unformated). with format "Began with <Vol. and issue no.> (<year>), or "Began in <date>. Examples: 362 1 $aBegan with Vol. 7, no. 001 (2005). 362 1 $aBegan in 1998; ceased in 2002. 362 1 $aCeased with Vol. 10, no. 10 (2009). When the print version began earlier than the electronic version, the 362 should refer to the print version. Probably this is because the holdings of the electronic version are likely to expand to include earlier issues as time goes on. Sometimes that starting date and issue may be difficult to find. Note that if you have uncertainly about the earliest issues you can just enter a year or a year with a question mark. So, some examples might be: 362 1 $aBegan with Vol. 1, no. 1 (1986). 362 1 $aBegan in 1986. 362 1 $aBegan in 1986? 362 1 $aBegan with Vol. 7, no. 001 (2005); ceased with Vol. 9, no. 004 (2007). 362 1 $aBegan in 1998; ceased in 2002. Transcribe data as found (standard abbreviations may be used) Required if known 5XX Notes Translate notes in non English laguges into English, although notes in for French items are in French for GLC. Since all GLC records are monographic, this will not cause a conflict. 500 Other notes Record later publishers 515 Complications in numbering In the case of complicated numbering, use 515 in conjunction with 362, e.g.: 362 1 $aBegan with Vol. 1 (1920); ceased with New ser. v. 50 (1971). 515 $aOriginal series ceased with v. 20 (1920); new series began with vol. 1 (1921). 530 Additional format 530 $aAlso available in print. Enter if applicable. Removed on export. 538 System details note Remove on export 588 Source of description Record "Description based on:" and "title from" notes in the same field. Should be first issue available online, and *not* same as last issue consulted Required Examples: 588 $aDescription based on: Vol. 7, no. 001 (2005); title from title screen (Redalyc, viewed Sept. 23, 2009). 588 $aLatest issue consulted: Vol. 8, no. 003 (2006) (viewed Sept. 23, 2009). For the "588 $aDescription based on: ." note, cite the earliest available electronic issue. 6XX 0 LCSH Use class web, for full level record, use 2nd indicators 0, make sure is verified in library of congress authorities Required 6xx 2 MeSH Assing 6xx 2 MeSH when 050 begins "R" 6xx 6 RVM Do not assign, but leave in derived records; they will be removed on export 710 Added entry - corporate name Corporate name or jurisdiction name. Cf. 910. Required if applicable After added entries, enter following a comma $e(s), and one or more RDA repato0mship terms. 76X-78X Linking fields Record as usual Required if applicable. Exception: 773, 774, or 787 fields not required 776 08 $iAlso issued in print:$t<Title> Examples: 776 08 $iAlso issued in print:$tArchivos en medicina familiar. 776 08 $iAlso issued in print:$tInternational journal of social health information management$x1942-9665$w(DLC) 2008214573 Note no comma after title Notice 2nd indicator 8 (no display constant) when text is in $1. 856 Electronic access Record if open access Note URL is coded $u 910 Established non English entry form 110/710 in language of text, when English form is in 110/710, if encountered. Don't hunt for it; not a CONSER or SESS requirement. In Library and Archived Canada 040$bfre records, move from 110/710 rather than deleting, and remove 040$bfre. Enter English forms in 110/710. Translate notes into English. Do the same for any other nonEnglish record, e.g. RAK. Leave in other languate 6XX; they will be removed on export. 922 Local note Add 922 $a to every record with "SERSO SLC" plus "derived" or "original" [Note SER*S*O] Use the same criteria as charging SLC Required 990 Cataloguer's initials Removed on export

For multiple languages within a publication: 008 Language For publications in one language, assign the appropriate three letter code from For publications containing multiple languages within, assign the code for the predominant language. In these cases fields 041 and 546 are used to list the languages, respectively, in coded and note form. Required 041 Language code Code $a only; use for serials with multiple languages, See also instructions in 546 Required if applicable 546 Language Note Record information about serials in multiple languages, translations, different languages of summaries, tables of contents, or accompanying material in a 546 note, as well as any other notes to clarify the languages. Required if applicable

Template The following basic template is an example and can be used to create a new MARC record ! required for all records *required if applicable $a is implied for the beginning of every tag if not explicitly stated

!LDR various fixed fields; byte 06=a, byte 07=s, byte 17=blank,1,3, byte 18=a or u !001 control number !003 vendor code !005 time stamp !006 m\\\\\\\\\\\\\\\\ !007 cr\\\\\\\\\\\ !008 various fixed fields; byte 23=s, byte 34=0, byte 39=d *022 EISSN in $a, print ISSN in $y, if given !040 vendor code *041 language code *050 _4 LC class number *130 uniform title, used only for generic titles !245 $aTitle $h[electronic resource] *245 $buse for other title information only if needed to support title proper $nnumber of part/section $pname of part/section. *246 13 variant title !260 $aPlace of publication :$bPublisher, $c [SLC policy is to always supply as per AACR2; remove on export] !310 frequency *362 1_ use "Began with or in." and transcribe data as found. !500 Description based on: [volume/issue/date]; title from [cover] (where viewed, viewed [date]). !500 Latest issue consulted: [volume/issue/date] (viewed [date]). *546 language note !650 _0 topical subject heading, as verified in library of congress authorities *651 _0 geographical subject heading, as verified in library of congress authorities *710 2_ corporate body *776 00 $iAlso issued in print: $t[title] !856 40 $uURL !922 SERSO SLC and "derived" or "original"

SESS PRICES Charged SESS MARC records: $14.00 per record NLM/MeSH: plus $2.00 each per record Requiring transliteration: plus $5.00 per record Record processing: $1.50 Cataloguers MARC records: $10.00 NLM/MeSH added: plus $2.00 each per record Requiring transliteration: plus $5.00 per record Revisions: $2.00 per record

Send records weekly as .mrc file to <> Gary will export and send to client: <> and unexported version to <> for the database.

Invoices sent to: Kara Killough, MLS Senior Cataloger Serials Solutions 501 N. 34th St., Suite 400 Seattle, WA 98103-8645 Toll-free: (866) SERIALS (737-4257) Telephone: (206) 545-9056 ext. 1060 Fax: (206) 525-9066 <>